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Over 30 years, we’ve built our practice and our reputation as a creative, professional and service-oriented team. As custodians of that tradition, our people have been selected expressly for their skills, passion, tenacity and ambition. We’re proud of our reputation as a great employer and believe in providing the opportunity, resources and support for you to grow with us.

Many people have found their career paths at Hayball over the years, and you can too.

Current Opportunities

Submissions and Marketing Coordinator


New opportunity for an experienced Submissions and Marketing Coordinator to join our growing national Marketing and Communications team based in Melbourne. You will work closely with the firm’s senior leadership and national marcomms team. This role is fast-paced and requires the successful candidate to be proactive, self-directed and equally comfortable working autonomously and collaboratively.

Key Responsibilities

Lead the coordination and production of bids, tender and submissions documents nationally (Melbourne, Sydney and Brisbane)
Monitor, and update a register of new project opportunities upcoming deadlines and help maintain database on prospective opportunities, projects and people, and key contact details for our clients and collaborators
Assist with ad hoc graphic requests such as internal/external presentations, diagrams etc.
Manage and update marketing materials as needed

Skills and Experience

To be considered for the position, you have:

Tertiary qualification in Business, Marketing, Communications or Graphic Design
Proficiency in Adobe Creative Suite, specifically In Design
Minimum of 3+ years in a communications, marketing or submissions role
Experience within the architecture or related discipline e.g. construction, engineering, property development etc.
Strong time management and organisational skills
Interest in a long-term career in submission/ proposals/ bid management in the design industry
Eligibility to work in Australia

Preferred Skills

The ideal candidate will be:

Agile: Adaptability is a must. Developing submissions is not always a straight-forward process and we need to be amendable to our clients and extended project team while adhering to strict deadlines
Self-starter and confident: Be confident in your abilities to manage the engagement of a wide group of project collaborators as well as senior leadership
Excellent communication skills: Ability to write, verbalise and visually communicate the benefits of working with Hayball and convey our value proposition
Interested and engaged: Brings a ‘can-do’ attitude and flair to the role

Benefits & Culture

Join a supportive and dynamic team in an inclusive environment
Mentoring and professional development program (forums, guest speakers, industry conferences and assigned mentors)
New office in Flinders Lane (we’re moving in March 2020)
Flexible working options
Wellbeing: weekly morning tea, fresh fruit and flu vaccinations
Social and inclusive work culture: annual ski trip, ‘friendly’ drawing and photography competitions, Archisoccer, weekly Friday night drinks, Bake-offs and BBQs



Submissions & Marketing Coordinator, Melbourne

Submissions & Marketing Coordinator, Melbourne

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Working at Hayball

Social Culture

Hayball has grown considerably in recent years, but we continue to strive for an inclusive, connected and engaging workplace within each office and nationally. We want to ensure that individuals feel part of the team and encourage this by creating regular opportunities for everyone to connect in a social and professional exchange.

While events and activities differ across the Hayball studios, there are plenty of opportunities for you to connect with some of the friendliest colleagues you’ll ever have.

Just some of the things that keep us socially active throughout the year:

  • Monday morning tea
  • Annual Christmas Party
  • Friday team lunch
  • Big Cake Bake
  • Sleep at the G
  • Annual Family Day
  • Soup Kitchen Fundraiser
  • Craft Market
  • …and of course, the all-important Hayball archi-soccer team!

Professional Development

As part of an ongoing commitment to professional development, Hayball runs a range of initiatives to ensure everyone has an opportunity to develop their skills and stay up-to-date with the latest industry innovations.

Here’s what we’re currently running:

PMP Program: Graduates working towards registration are supported through the PMP “Practice Makes Perfect” program, which cultivates best practice for their career.

Connect Sessions: This is a fortnightly, informal information session that takes place over drinks and nibbles. With a range of internal and external presenters, these 1 hour presentations are great for connecting with your colleagues.

Design Matters: Recently revived and back by popular demand, Design Matters is a monthly forum that stimulates lively discussion and debate around an esoteric architectural hypothesis.

Architectural Film Night: Each month we inspire conversation and connection by screening a documentary focused film in which “architecture as a character is examined”.

Senior Project Leader Forum: Hayball is about sharing knowledge and ideas. Most often, this is spread across vastly different projects. Our Project Leaders come together on a monthly basis to exchange, touch base and share their insights with each other.

Red Book Talks: Each quarter, the firm gathers to enjoy anecdotal reviews of a pair of projects that are typologically related, one completed and one currently ‘on the boards’. Learned lessons are shared, outputs (good and bad) are reviewed and the accumulated knowledge of important projects is disseminated to the entire team.

What our people say...