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Careers

Over 30 years, we’ve built our practice and our reputation as a creative, professional and service-oriented team. As custodians of that tradition, our people have been selected expressly for their skills, passion, tenacity and ambition. We’re proud of our reputation as a great employer and believe in providing the opportunity, resources and support for you to grow with us.

Many people have found their career paths at Hayball over the years, and you can too.

Current Opportunities

Interior Designer

Melbourne

Our Melbourne team is looking for a mid-level Interior Designer with strong concept design skills to join the team.

You’ll have about 4-5 years of post-graduate and local experience working on education and/or workplace projects. REVIT experience is essential, so that you can “hit the ground running”!

We value a collaborative and team-oriented approach, effective communication skills and the willingness to be nimble and hands-on across projects and deadlines.

We’re a small and busy team with great camaraderie, so we’re searching for the right person to join us and jump right into some exciting projects.

If you’re an Interior Designer who can show us these skills, enjoy working in a smaller team but keen to feel supported by a large national practice, then we’d love to hear from you!

Careers - Interior Designer, Melbourne

Interior Designer, Melbourne

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Office Administration and Submission Assistant

Sydney

Overview

We have an exciting opportunity for a highly organised, reliable office all-rounder to provide a high standard of support across studio administration, EA and marketing/submissions to our growing Sydney team.

As the first point of contact for the studio, you have a professional, friendly persona and responsive communication skills that build positive relationships with clients, suppliers and our Hayball colleagues across the practice. You’re naturally a go-getter, proactive and team oriented, but very effective at managing your own time independently. You don’t hesitate to roll your sleeves up and step in to assist the team during pressure points, while ensuring the studio is presentable and functions as smoothly as possible day-to-day. You’re a mindful individual, take pride in your contribution to the team and value your role as a way to impact and shape the success of our studio.

With our Business Services team based in Melbourne, you’ll be part of the national administration team and adapt well to working proactively with both Melbourne and Brisbane to ensure consistency across key office systems and protocols.

Importantly, you’re willing to extend your role beyond the day to day, to really pitch in, learn new skills and create opportunities to be someone we just can’t do without!

Role and Responsibilities

As the first point of contact for administration in the Sydney studio you’ll liaise regularly with the Business Services team in Melbourne: Administration, IT, HR, Marketing & Communications, Library and Finance.

General Administration and EA support:

Meet and greet visitors (clients, consultants, suppliers) to the studio, answer and direct incoming calls.
Manage and coordinate meetings, studio calendar bookings and senior staff diaries.
Coordinate travel arrangements.
Assist with Studio Director’s research and filing needs, and other ad hoc tasks.
Maintain digital records of studio and staff related expense receipts, liaising with Finance.
Coordinate professional development, social activities, events and workshops.
Maintain stationery stock, kitchen amenities and other supplies.
Organise incoming and outgoing mail.
Provide administrative support to visiting staff from interstate studios.
Ensure tidiness and presentation of the studio.
Other responsibilities and tasks may be assigned from time to time.
Provide flexible administrative support to Senior Staff and Project Leaders as needed.
Manage leave calendar.

Marketing and Submissions Support:

Effectively support the Studio Manager and Submissions Coordinator by collating content material based on brief and providing on-the-ground local support to the national Marketing and Communications team. Over time, you will also develop your skills in this area to support the coordination of submissions as required.

Apply InDesign skills to work within marketing templates.
Liaise closely with national marketing, bid and submission teams.
Ad hoc marketing tasks as required.

Experience and Skills

Intermediate+ Adobe InDesign skills
Intermediate Microsoft Word, Excel and Outlook.
Excellent verbal and written communication skills.
High standard of organisational and time management skills.
Experience in a receptionist/administrative function in a professional services firm.

Careers - Office Administration and Submissions Assistant, Sydney

Office Administration and Submissions Assistant, Sydney

Drop a file here or click to upload Choose File
Maximum upload size: 2.1MB

* Required Field

Before submitting your application please be sure you have attached your CV and a cover letter. Attachments in PDF format are preferred and should not exceed 25mb in total.

Working at Hayball

Social Culture

Hayball has grown considerably in recent years, but we continue to strive for an inclusive, connected and engaging workplace within each office and nationally. We want to ensure that individuals feel part of the team and encourage this by creating regular opportunities for everyone to connect in a social and professional exchange.

While events and activities differ across the Hayball studios, there are plenty of opportunities for you to connect with some of the friendliest colleagues you’ll ever have.

Just some of the things that keep us socially active throughout the year:

  • Monday morning tea
  • Annual Christmas Party
  • Friday team lunch
  • Big Cake Bake
  • Sleep at the G
  • Annual Family Day
  • Soup Kitchen Fundraiser
  • Craft Market
  • …and of course, the all-important Hayball archi-soccer team!

Professional Development

As part of an ongoing commitment to professional development, Hayball runs a range of initiatives to ensure everyone has an opportunity to develop their skills and stay up-to-date with the latest industry innovations.

Here’s what we’re currently running:

PMP Program: Graduates working towards registration are supported through the PMP “Practice Makes Perfect” program, which cultivates best practice for their career.

Connect Sessions: This is a fortnightly, informal information session that takes place over drinks and nibbles. With a range of internal and external presenters, these 1 hour presentations are great for connecting with your colleagues.

Design Matters: Recently revived and back by popular demand, Design Matters is a monthly forum that stimulates lively discussion and debate around an esoteric architectural hypothesis.

Architectural Film Night: Each month we inspire conversation and connection by screening a documentary focused film in which “architecture as a character is examined”.

Senior Project Leader Forum: Hayball is about sharing knowledge and ideas. Most often, this is spread across vastly different projects. Our Project Leaders come together on a monthly basis to exchange, touch base and share their insights with each other.

Red Book Talks: Each quarter, the firm gathers to enjoy anecdotal reviews of a pair of projects that are typologically related, one completed and one currently ‘on the boards’. Learned lessons are shared, outputs (good and bad) are reviewed and the accumulated knowledge of important projects is disseminated to the entire team.

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